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Language Foundation

electronic copy

An electronic copy is a copy of a document, record, or other information in digital form rather than as a paper version.

In plain English

This means the information exists in a form that can be handled electronically, not on paper. It is still a copy of the same document, record, or other information.

In context

Here, it indicates that the records would be provided as a digital-form copy rather than as a paper version.

Situation
Managing records, consent forms, proxies, privacy, and information release
What it communicates
labels a delivery or format option for receiving records digitally.

Meaning limits

The term itself does not specify the exact form the digital version takes.

Examples

“She kept an electronic copy of the contract and a paper copy in the file cabinet.”

Core meaning

“After locating the records, the office sent an electronic copy instead of printing them.”

In context

  • copy Broader Term

    An electronic copy is one kind of copy.

  • digital copy Near Synonym

    In this sense, the two terms refer to the same kind of copy in digital form.