In plain English
It is another version of the same document or record, made or issued as an extra copy. The important point is that the information in it matches the original, even though it is not the original itself.
In context
As an option label naming an extra copy selection, it indicates a choice to receive an additional copy of the document or record with the same content as the original.
- Situation
- Requesting civil records, booking public appointments, paying fees, and receiving documents
- What it communicates
- Option label naming an extra copy selection.
Meaning limits
The term alone does not establish the format, timing, or method by which the additional copy is provided.
Examples
“After signing the form, she kept the original and handed the duplicate copy to the clerk.”
“Select Duplicate copy on the form if an extra copy is needed.”